Skills needed -
you need to be a good communicator, organised, calm under pressure and a
team player
Gather resources for the conference (e.g. placards, registration packs, printers, ink, paper)
Signpost all facilities
Dress code for the event is formal
Set up the conference venues and make them look as professional as possible
Check all I.T. facilities and liaise with I.T. staff at the venues to resolve any issues
On the first day of the conference, get to the venue one hour before starting time to set up
placards alphabetically, put up signs and be ready for registration of
everybody as they arrive – giving registration packs (identity badges,
information booklet) to the teachers
Run the cloakroom - prepare a good system for managing this service
During the lobbying process, help delegates get printed bersions of their resolutions if needed and transfer resolutions passed by chairs to the approval panel and back to the committee rooms when corrected
Be available to help with any problems people have during the
conference
Manner must always be polite and helpful
Hand out of lunch tickets/tickets for social events if necessary
Every day of the conference, get to the venue one hour before starting time to set up the conference
Set up placards in each committee room alphabetically - on the first and last day, set them up in the big general assembly venue
Put a tablecloth on each Chair's desk, get water and cups for the
chairs and make sure that each room is completely prepared for the event each
day with projectors on and ready to go.
Organise flags if possible
Organise availability of water
Once committees start work, based in each room in teams of 3 –
managing room, doors, notes, amendments
Screen notes carefully – hand amendments directly to the chair and notes to the delegates to which they are addressed - do not hand on
inappropriate notes – put them in the gossip box
Look and act professional at all times
Your team leaders will delegate tasks, inform you about the agenda and lead the team throughout the conference
Your team leaders will divide you into teams of 2/3 to assist chairs in each
committee room
Your team leaders will organise you into teams of registration staff at the start
of the conference and assistants at the full General Assembly Sessions
You may also be assigned to work as technical staff or security staff at various points during the conference
Your team leaders will give a list of your names and responsibilities to the
Secretary-General